The Admin Tasks You Need to Do When Moving to Madrid
Moving to Madrid involves some bureaucracy. It's not as complicated as it seems, but it helps to know what to do and in what order. Here's the essential guide.
1. The NIE: Your Identity Number in Spain
The NIE (Número de Identidad de Extranjero) is essential for almost everything in Spain: opening a bank account, signing a rental contract, working legally, or paying taxes.
How to apply:
- EU citizens: at any police station with foreigner competence. Bring your passport, form EX-18, justification of reason (work contract, university enrolment, etc.) and paid fee (~€12).
- Non-EU citizens: the process depends on your visa type. With a work or study visa, the NIE is processed together with the residence permit.
Processing time: 1-4 weeks depending on the office. Book an appointment online in advance.
2. Empadronamiento: Official Census Registration
The padron municipal is the register of residents in each municipality. Registering in Madrid gives you access to public healthcare, social services and other benefits.
How to register:
- Go to the Junta Municipal of your district or book an appointment online.
- Documents needed: passport or ID, rental contract or landlord authorisation.
- You get the certificate on the spot or within a few days.
3. Bank Account
You'll need a Spanish account to direct debit rent and utilities. With a passport and NIE you can open an account at any bank. Most recommended for foreigners: BBVA, Santander and Sabadell, which offer English-language service. Many expats also use Revolut or Wise as a complement.
4. Spanish Phone Number
Not mandatory but makes everything much easier. Spanish tariffs are competitive: for €15-25/month you get unlimited data and calls. Popular operators: Movistar, Vodafone, Orange and MVNOs like Digi or MásMóvil.
5. Health Card
Once registered on the census, you can request the individual health card (TSI) at your local health centre. With it you access Spanish public healthcare free of charge.
At Home Madrid we've been helping people settle in Madrid for years. Get in touch — we're happy to guide you through the admin process alongside finding your apartment.
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